Display correct SUM

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April 8th, 2008, 07:49 AM

moracom

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Database - Recordset - Display correct SUM

I have this SQL statement in my ASP page that retrieves some records from a database. There are 3 records in the database but I want it to show me the sum of column LQShipped and show me the latest date in the LastShipDate column. Currently it shows me all three records and the LQShipped is not totalled. I just want one record with the total of LQShipped and the latest date in the LastShipDate.

Code:

SELECT ID, SoldTo, SoldToName, SoldToAdd1, SoldToAdd2, SoldToAdd3, SoldToAdd4, SoldToCty, SoldToState, SoldToZip, LastShipDate, ItemNumber, ItemDescription, UOM, Conversion, SUM(LQShipped) as LQShipped, TQOrder, LSTake, Balance, InStore, SellThru, RunningSellThru, RepID, RepName, Stamp FROM dbo.Inventory WHERE SoldTo = '" & Request.Form("SoldTo") & "' AND ItemNumber = '" & Request.Form("Item") & "' GROUP BY ID, SoldTo, SoldToName, SoldToAdd1, SoldToAdd2, SoldToAdd3, SoldToAdd4, SoldToCty, SoldToState, SoldToZip, LastShipDate, ItemNumber, ItemDescription, UOM, Conversion, LQShipped, TQOrder, LSTake, Balance, InStore, SellThru, RunningSellThru, RepID, RepName, Stamp ORDER BY ItemDescription, LastShipDate ASC

Thanks in advance for your help.

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April 8th, 2008, 07:54 AM

mehere

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try this:

Code:

SELECT 
	ID, SoldTo, SoldToName, SoldToAdd1, SoldToAdd2, SoldToAdd3, SoldToAdd4, 
	SoldToCty, SoldToState, SoldToZip, Max(LastShipDate) as LastShipDate, ItemNumber, ItemDescription, 
	UOM, Conversion, SUM(LQShipped) as LQShipped, TQOrder, LSTake, Balance, 
	InStore, SellThru, RunningSellThru, RepID, RepName, Stamp 
FROM dbo.Inventory 
WHERE SoldTo = '" & Request.Form("SoldTo") & "' 
AND ItemNumber = '" & Request.Form("Item") & "' 
GROUP BY 
	ID, SoldTo, SoldToName, SoldToAdd1, SoldToAdd2, SoldToAdd3, SoldToAdd4, 
	SoldToCty, SoldToState, SoldToZip, ItemNumber, ItemDescription, 
	UOM, Conversion, TQOrder, LSTake, Balance, 
	InStore, SellThru, RunningSellThru, RepID, RepName, Stamp 
ORDER BY ItemDescription ASC

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Last edited by mehere : April 8th, 2008 at 07:59 AM.

April 8th, 2008, 08:16 AM

moracom

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still showing me 3 records and no total in the LQShipped column. Any other suggestions?

April 8th, 2008, 08:58 AM

mehere

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it shouldn't. i ran a quick test of the query and it seemed to work here, provided every column in your GROUP BY clause is exactly the same.

April 8th, 2008, 09:21 AM

moracom

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the only columns that are not the same are the LastShipDate hence i just want to show the latest date and the LQShipped hence i want to sum it up. Any ideas?

April 8th, 2008, 10:00 AM

mehere

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if that's the case, then what i posted should work. can you post the DDL for your table along with insert statements for those 3 recrods and i can test this. if i could replicate your table along with the 3 records you're talking about, i could get a better picture of what your issue is. but as stated, a quick test shows that this sample will work.

April 8th, 2008, 10:11 AM

mehere

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-->Moved to SQL Development as it's query related not ASP related.

April 8th, 2008, 10:16 AM

mehere

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this is a quick sample that i did

Code:

create table testtable (
	id int,
	soldto int,
	soldtoname varchar(25),
	lastshipdate smalldatetime,
	lqshipped money
)

insert into testtable values (1,1,'jane doe','01/05/2008',5.00)
insert into testtable values (1,1,'jane doe','02/05/2008',10.00)
insert into testtable values (1,1,'jane doe','03/05/2008',15.00)

select id, soldto, soldtoname, max(lastshipdate), sum(lqshipped)
from testtable
group by id, soldto, soldtoname

if you run this in your database you will see that only one record is returned, with the date of 3/5/08 and the sum of $30.00.

the only thing i can think of in your case ... is the ID a unique value for each record. if so, you can't use it in your group by clause.

Comments on this post

Wolffy agrees: Bingo, ID's are usually unique and thus can't be used in a query that GROUPS. Wouldn't make sense
anyway.

April 8th, 2008, 12:17 PM

geino

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moracom

Take a look at:
forums.aspfree.com/asp-development-5/asp-data-read-and-update-problems-220470.html

The code I put in there does a sumTotal that adds the total of each record and displays the result at the bottom.

After the database is opened it defines the variable and sets it to zero
Dim sumTotal
sumTotal = "0.00"

It then goes into the Do/While loop
After all of the variables are defined the sumTotal is calculated using the current sum plus the current total value

It then returns to the loop until end of file.
The sumTotal is then displayed

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